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== Basic HR Details ==
These are the fields that can be seen. When a field of information can be seen, there will be two options. The field can be read only and the field can be edited. If read only the field will show the data for information purposes only. If editable, the user can change the data themselves and save the HR department from having to make the changes.
A completely customisable layout is possible. The format is HTML using replacements. Each field is marked with --strFieldName#Type-- Type can be Edit or Read. The strFieldName is from a list of potential fields listed below.
* A full configuration is available here.
* The default bxp system configuration is available here.
== The same also applies for a Department manager / assistant manager who needs different management of their staff. ''Main Menu > HR data ==Manager > Department Manager > Profile My Departments > Choose the Department > Choose the User''
These sections link It is also possible to different forms in bxp which are capable of storing set individual ESS data and documents. Documents attached to these records are accessible / downloadable through views by user using the various sections that are configuredHR module ''Main Menu > HR Manager > Administration > Update a User. The sections available are :''
* Recruitment
* Official Communication
* LeaveRequest
* Contract
* UserDocs
* Disciplinary Docs
* Personal Dev
* HRDocs
* Targets
* Assets
* Qualifications
* Quality
All documents can be stored in a single form or can have separate dedicated forms. This configuration is completely down to business requirements.
For each type a number of key details are required.{| class="wikitable"! style="width[[Category:Topic:20%" | TypeHRM]]! style="width[[Category:40%" | Function! style="widthModule Specific:40%" | Content|-| Form Id || The Form which holds the document || Number| Data Field || The field which contains what kind of document this is || Drop down list field| Data Value || The value which the above field must contain || String| Staff Field || The Staff Id field which links the records to this user || Drop down list field| Display Fields || Which fields of information from this form are to be displayed. || list of strCDA_X_field_Y_Z fields from the form comma separated.| Allow Click Into || Can the user click into this record || True / False| KeyStat Id || Is there a keystat to be associated for this information || KeyStat Id| eCourse Id || Is there an eCourse to support this information || eCourse Book Id, if full Id used, will go straight to the page.| Status Field || The state of the request / document field || Drop down list field| Status Values || The value that must be supplied for the record to appear in the ESS || Value that must be in the field. If blank all records matching user id are returned.|}HR]]
→Employee Life Cycle
= Employee Life Cycle =
This is detailed here [[Bxp_Pillar_-_Human_Resource_Management#Employee_Life_Cycle]]
The general stages of the employee life cycle are:
* Hire : The process of finding, offering and retaining the services of an employee, including onboarding.
* Require : The legal documents and employment (employee and employer) requirements of the jurisdiction.
* Inspire : Helping to develop the staff and ensure they meet the required targets
* Admire : For rewarding and acknowledging the successes of the employee
* Retire : As the employee moves from employ
= Accessing ESS =
"My Details" layout changes depending on the HR configuration configured by your business through the HR module. [[File:023.png]]
If you're building it into a KeyStat or other button / menu solution the url will be https://ww3.allnone.ie/client/client_xxx/main/userDetails_Change-details.asp where xxx is your system name.
It is possible to configure your self-service in any way you require.
''Main Menu'' > Human Resources HR Manager > System Management > HR Primary Settings >'' [[File:hrsettings_001.png|800px]]
There are four five aspects of the ESS interface* '''Details''' : Basic HR details : fields which can be read and edited.* '''Data''' : HR data : Records records and documents associated with the user account* '''Diaries''' : HR diaries : For for time management and information purposes* '''Forms''' : HR request management : For for HR based support processes* '''Vacancies''' : Listing of roles available with the ability to apply for the role
{| class="wikitable" style="width:100%;"
! style="width:20%;text-align:center;" | [[File:hrsettings_detail.png|160px]]
! style="width:20%;text-align:center;" | [[File:hrsettings_data.png|160px]]
! style="width:20%;text-align:center;" | [[File:hrsettings_diaries.png|160px]]
! style="width:20%;text-align:center;" | [[File:hrsettings_forms.png|160px]]
! style="width:20%;text-align:center;" | [[File:hrsettings_vacancies.png|160px]]
|-
| style="text-align:center;" | [[ESS_-_Details_section|Link]]
| style="text-align:center;" | [[ESS_-_Data_section|Link]]
| style="text-align:center;" | [[ESS_-_Forms_section|Link]]
| style="text-align:center;" | [[ESS_-_Diaries_section|Link]]
| style="text-align:center;" | [[ESS_-_Vacancies_section|Link]]
|-
|}
= Different ESS Data views =
There is a master ESS view for the whole business by default which is set in HR Primary Settings. This should be a limited view for the key essentials for all staff. ''Main Menu > My Details''
As a manager may need to have great access / different edit ability for their team, Security Groups facilitate a different ESS view which is stored with the Security Group. Only the manager and assistant manager of the security group can access this view through the HR module. ''Main Menu > HR Manager > Security Group Manager > Profile My Security Groups > Choose the Security Group > Choose the User''