BEmail Content Retrieval

1 Overview

Setup	Content Retrieval	Content Replacement	onArrival	SPAM
Link	Link	Link	Link	Link

bxp software (bxp) has the ability to retrieve emails from an email box and turn them into data records (CDAs) for processing.

As the emails are retrieved it is possible to apply rules to these emails.

Content Retrieval Rules are the set of rules used to interrogate the data in an email and strip out what is required from that content. You can have as many rules as you like and trial and error usually dictate how effective your rules are.

The rules can be managed through Main Menu > Form Management > Form - Primary Management > Form - Email Rule Management > Choose the Form >

2 Format

2.1 Rule Type 1 - Straight Content Retrieval

Each rule is in the format

StartCharacters#EndCharacters#DestinationField#Location~

Take an example email

You have received a new voicemail from 0811111111 - 

From Caller ID 0811111111
To voicemail box 1401 - Video 1401 GXV3140 Received 12/09/2012 13:52:02 Duration 00:00:23
File     vmail_0811111111_1401_20120912125202

we want to extract the duration data.

The rule would look like:

Duration #vbCrLf#strCDA_X_field_0_0#Body~

The text we want to start at is [Duration ]

We want to end at the return character at the end of the line. So we use vbCrLf (Visual Basic Carriage Return Line Feed). This could be a space character or anything. Just our example uses a return.

strCDA_X_field_0_0 is whatever field in your campaign database you want the data to go into.

Body shows this data is in the body of the email. You could alternately use Subject.

The result of this rule will extract 00:00:23 and put it in the field strCDA_X_field_0_0

Please note that if multiple matches are made the solution will only take the first match made.

2.2 Rule Type 2 - Conditional Status Flag

Each rule is in the format

TypeOfCondition[ [ [ [SEP]]]]CustomNewStatus#ValueToMatch#SecondaryFieldToUpdate#Location~

Take an example email

You have received an email from - CheapMedicalSupplies@doc.ie 

Sender:CheapMedicalSupplies@doc.ie 
Message: We have cheap medical supplies

We don't want to see this message in our list of live emails as it's spam.

We need to create a rule that will flag any email received from CheapMedicalSupplies@doc.ie as spam

The rule would look like:

Update_Status_Equal[[SEP]]Spam Contact#CheapMedicalSupplies@doc.ie#strCDA_X_Status#From~

We have a few options that we can use when using the Conditional Status Flag rules, these are:

1) Exact matching - Update_Status_Equal

This will update the Current Status field to be Spam Contact if the sender is EQUAL TO CheapMedicalSupplies@doc.ie

Update_Status_Equal[[SEP]]Spam Contact#CheapMedicalSupplies@doc.ie#strCDA_X_Status#From~

2) Not Matching - Update_Status_Not

This will update the Current Status field to be Spam Contact if the sender is NOT CheapMedicalSupplies@doc.ie

Update_Status_Not[[SEP]]Spam Contact#CheapMedicalSupplies@doc.ie#strCDA_X_Status#From~

3) Like Matching - Update_Status_Contains

This will update the Current Status field to be Spam Contact if the sender is LIKE CheapMedicalSupplies@doc.ie

Update_Status_Contains[[SEP]]Spam Contact#CheapMedicalSupplies@doc.ie#strCDA_X_Status#From~

3 Prioritising Email

This engine can also be used to flag spam and also prioritise emails.

By adding a simple flag field, the identified contents if in this field, mean the record is to be occluded from the calling stack.