Public Links

1 Introduction

Public Links in the Control Bar are used to give quick and easy access to different users, for any content in the bxp software system that has a URL to get to it. E.g. a shortcut to a frequently run report, a quick link to a newly created eCourse or training manual etc. Public Links are intended to be accessible to multiple users, as opposed to Private Links that are only accessible to the person who created it. They are especially useful in Team scenarios where many users need to see the same information.

2 Scenario : Creating Links to an eCourse

PLEASE NOTE : In this scenario it is assumed that an eCourse has already been created

The Easy Way

1) Go to eCourse | Read a Book | select the book you want

2) Near the top right of the screen click on the button “Add this page as a Control Bar Public Link”

3) Type the name of the link in the “Title” box, this will be the description that appears on the public button, then scroll to the bottom and save

4) Lastly and most importantly you must click on the link “Click here to allow users permission to access this link” and select all the people that you want to be able to access the link

From Scratch

1) Repeat step 1 above

2) Copy the URL (web address) of the book

3) Go to Control Bar | Public Links | Create a Public Link

4) In the “Address” field, paste the URL from step 2

5) In the “Title” field type the name of the link, scroll to the bottom and “update link”

6) Repeat step 4 above

If you have already created a link that you simply want to go back and give access to other people to, simply go to Control Bar | Security Management | Allow Users Access to Link, select the link you want to edit, then select all the required users and save.