Latest revision as of 20:44, 7 February 2017

1 Overview

Forms are data stores, which can be likened to an excel spreadsheet. In order to access the contents of the spreadsheet you must grant access to the data. This is called Content Access in bxp. CC-1-3_Introduction_to_the_Blended_Form_Structure

If you create a form, you are automatically granted access to it. Everyone else must be explicitly granted access.

There are a number of security tools to help mass management of users and forms, as it can quickly get complicated if there are a lot of users and a lot of forms. The following are supporting functions to help management access.

2 System Access Management > Security - Content Access

Operation tools include the following functions:

2.1 Profiling reports

2.1.1 System Reports - Form Profiles

Provides a high level report with summary from every form in a system. System_Reports_-_Form_Profiles

This report can take a long time to generate with a lot of forms in a system

2.1.2 Form - Profile Access to Form by Security Group

What Security Groups are associated with which forms. Organogram_with_Group_Profiling

2.2 Form - Profile Access to Form by User

Choose the form.
A list of authorised users will be displayed.
The date and time of each users’ last interaction with the form will also be listed.

2.3 Security access tools

2.3.1 Form - Single Add User by Form

The simplest tool. Add one user to one form.

Choose the form from the dropdown list.
Find the user on the dropdown list below the form list.
Store assignment.

2.3.2 Form - Multiple Add Users by Form

Very handy for adding multiple users to a new form.

2.3.3 Form - Multiple Add Forms by User

Very handy for adding multiple forms to a user newly added to the system.

2.3.4 Form - Multiple Remove Users by Form

So if you need to remove a group of people from a form, this is the way to go.

2.3.5 Form - Multiple Remove Forms by User

If you are trying to restrict a single user account, from multiple access, e.g. when you have a security situation or are user profile testing, this function is extremely handy.

2.4 Security Group Tools

For more on Security Groups Organogram_with_Group_Profiling

2.4.1 Form - Add Security Groups to Form

Security groups facilitate the team reporting engine in bxp. The root of a security should be added to a form, though multiple levels can be added for complex setups.

Choose the form from the dropdown list.
Choose the group from the list.
Store the assignment.

2.4.2 Form - Add Forms to Security Group

If you've created a new security group and you need to add many forms to it quickly.

2.4.3 Form - Remove Security Groups from Form

Allows numerous Security Groups to be removed from a form quickly.

2.4.4 Form - Remove Forms from Security Group

When removing / restricting a Security Group, a very easy way of removing forms from that Group. Please not this will not remove inherited permissions from Parent groups.

2.5 Outcome Security tools

For more information on Outcome Security Form_-_Outcome_Access

2.6 Form Outcome Security - Profile access to Outcome

2.7 Form Outcome Security - Single Add User to Outcome

2.8 Form Outcome Security - Multiple Add Users to Outcomes

2.9 Form Outcome Security - Multiple Remove Users from Outcome

2.10 Form Career Path tools

For more information on Career Path in bxp Career_Path

@@ Line 1: / Line 1: @@
-In the section Database - Security Access, the following functionality occurs:
+= Overview =
-# Form - Profile access to a user
-# Form - Single - Add - User to form
-# Form - Multiple - Add - Users to form
-# Form - Multiple - Add - Form to users
-# Form - Multiple - Remove - Users from form
-# Profile access to a Database
-# Add Security groups to a Database
-# Add Databases to a security group
-# Remove Security groups from a Database
-# Remove Databases from a security group
-==='''Form - Profile access to a user'''===
+Forms are data stores, which can be likened to an excel spreadsheet.  In order to access the contents of the spreadsheet you must grant access to the data.  This is called Content Access in bxp.  [[CC-1-3_Introduction_to_the_Blended_Form_Structure]]
-*Choose the form.
-*A list of users with access to this form will be returned to the screen.
-*The date and time of the users last activity with this form will also be listed.
+If you create a form, you are automatically granted access to it.  Everyone else must be explicitly granted access.
+There are a number of security tools to help mass management of users and forms, as it can quickly get complicated if there are a lot of users and a lot of forms.  The following are supporting functions to help management access.
+= System Access Management > Security - Content Access =
+Operation tools include the following functions:
+== Profiling reports ==
+=== System Reports - Form Profiles ===
+Provides a high level report with summary from every form in a system. [[System_Reports_-_Form_Profiles]]
+ This report can take a long time to generate with a lot of forms in a system
+=== Form - Profile Access to Form by Security Group ===
+What Security Groups are associated with which forms.  [[Organogram_with_Group_Profiling]]
+== Form - Profile Access to Form by User ==
+* Choose the form.
+* A list of authorised users will be displayed.
+* The date and time of each users’ last interaction with the form will also be listed.
+== Security access tools ==
+=== Form - Single Add User by Form ===
+The simplest tool.  Add one user to one form.
-==='''Form - Single - Add - User to form'''===
 *Choose the form from the dropdown list.
-*Choose the user for the dropdown list below the form list.
+*Find the user on the dropdown list below the form list.
 *Store assignment.
-*This user now has access to this form.
-==='''Form - Multiple - Add - Users to form'''===
-*Choose the form.
-*Check the box beside the users you wish to grant access to.
-*Alternatively, you can select all using the Select All button at the top of the page.
-*Save and continue.
-*These users have not been added to this form.
-==='''Form - Multiple - Add - Forms to Users'''===
-*Lookup the user to add multiple forms to.
-*Enter their name in the text box if you know it.
-*If you do not know their name, click on the Lookup button at the top of the page.
-*A complete list of users will be returned to the screen.
-*Click on the user you wish to add forms to.
-*A list of forms will be returned to the screen.
-*Check the box beside the forms you wish to add.
-*Alternatively, Select All the forms listed by clicking on the Select All button at the top of the screen.
-==='''Form - Multiple - Remove - Users from Form'''===
+=== Form - Multiple Add Users by Form ===
-*Choose the form.
-*A list of users will be returned to the screen.
-*Check the box beside the users that you would like to remove from the form.
+Very handy for adding multiple users to a new form.
-*Click the delete button.
-*These users can be added again at a later date.
+=== Form - Multiple Add Forms by User ===
+Very handy for adding multiple forms to a user newly added to the system.
+=== Form - Multiple Remove Users by Form ===
+So if you need to remove a group of people from a form, this is the way to go.
+=== Form - Multiple Remove Forms by User ===
+If you are trying to restrict a single user account, from multiple access, e.g. when you have a security situation or are user profile testing, this function is extremely handy.
+== Security Group Tools ==
+For more on Security Groups [[Organogram_with_Group_Profiling]]
+=== Form - Add Security Groups to Form ===
+Security groups facilitate the team reporting engine in bxp.  The root of a security should be added to a form, though multiple levels can be added for complex setups.
-==='''Profile access to a database'''===
-*Choose the form.
-*The groups with security access to this form will be returned to the screen.
-==='''Add Security groups to a Database'''===
 *Choose the form from the dropdown list.
-*Choose the group from the list of groups from the dropdown list.
+*Choose the group from the list.
 *Store the assignment.
-*This security group has now been added to the selected form.
-==='''Add Databases to a Security Group'''===
-*Select the group from the list of groups listed on the screen.
-*Choose the forms from the list by checking the box beside the name.
-*Alternatively, select all the forms by clickin the Select All button at the top of the screen.
-*Click Continue.
-*This security group has now been added to the forms selected.
-==='''Remove Security Groups from a Database'''===
-*Choose the form.
-*Select the group you wish to remove access to by checking the box beside their name.
-*Click the Delete button.
-*This group no longer has access to this form.
-==='''Remove Databases from Security Groups'''===
+=== Form - Add Forms to Security Group ===
-*Choose the Group.
-*Select the forms you wish to remove from this security group by checking the box beside their name.
-*Click Delete.
+If you've created a new security group and you need to add many forms to it quickly.
-*These forms have now been removed from this security group.
+=== Form - Remove Security Groups from Form ===
+Allows numerous Security Groups to be removed from a form quickly.
+=== Form - Remove Forms from Security Group ===
+When removing / restricting a Security Group, a very easy way of removing forms from that Group.  Please not this will not remove inherited permissions from Parent groups.
+== Outcome Security tools ==
+For more information on Outcome Security [[Form_-_Outcome_Access]]
+== Form Outcome Security - Profile access to Outcome ==
+== Form Outcome Security - Single Add User to Outcome ==
+== Form Outcome Security - Multiple Add Users to Outcomes ==
+== Form Outcome Security - Multiple Remove Users from Outcome ==
+== Form Career Path tools ==
+For more information on Career Path in bxp  [[Career_Path]]
+== Form Career Path - Add Career Path ==
+== Form Career Path - Edit Career Path ==
+== Form Career Path - Delete Career Path ==
+[[Category:Module Specific:Form Management]]
+[[Category:Module Specific:System Access Management]]
+[[Category:Topic:Security]]

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Difference between revisions of "Form - Security Access"

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