Scenario - Software solutions for your business

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1 Overview

In terms of the development of time, we've had the bronze age, the iron age and so on... modern scientists describe the current era as the information age. https://en.wikipedia.org/wiki/Information_Age


Information is what is revolutionising business so obtaining information and then utilising it what is vital to growing business of the current age.


As has been advertised since 1907 using "the right tool for the right job" is what investing in software solutions for your business is all about.


There are many choices that come with pro's and con's. This scenario looks at your options and helps you decide what is actually the best fit for your business so that you can make an informed decision.


2 Considerations

2.1 Your audience

The decision your make regarding software is going to affect a number of people for a number of reasons. Choosing something that suits your needs does not always satisfy the entire business' requirements of the solution. The audience for any software is traditional broken into three groups of thinking.

  • Executives and Upper Management
  • Middle Management
  • Operators and Day to Day users


This group can also be likened to their responsibilities

  • Strategic
  • Managerial
  • Operational


Any chosen solution should be able to support and enhance the operations at all three levels.


As Information is key this leads to the model of the Information Systems Pyramid. Scenario_-_bxp_and_Data_Warehousing#Overview


2.2 On Premises or Software as a Service

The first major choice is a significant one. On Premises means that your software will be installed on your computers in your buildings. Software as a Service means that you will use the Internet to access your software.

If you do not have access to the Internet then Software as a Service or SaaS is a non starter, however very few places on Earth do not have Internet access at this time. https://en.wikipedia.org/wiki/Global_Internet_usage


If however your organisation has a significant field presence the ability to get the Internet on the go and in rural areas should feature as part of your considerations. On premises for a field team is very difficult with SaaS being dependant on internet access rates needed.


((Pros and Cons))


2.3 Focused or Broad

This challenge is to look at what do you need the software for. The narrower the focus of the software, the more specialised it is, the better chance you have of identifying the perfect fit for your business. If you're looking for an accounting software solution there are many market options. If however you need an accounting solution that can also integrate with a Customer Service solution then the available options will change.


The broader the scope of the solution the more compromise is required by department.


((Pros and Cons)) Approaches : single solution, broader functions, erp

  • Time
  • Money


2.4 Cost vs. Capability

Budget will always dictate what solution is chosen but performing a cost benefit analysis will help you to decide which solution is going to be available for you to implement.

Even if you had an unlimited budget to buy the perfect system, everyone in the organisation will have to change the way they operate to use the new approach.


2.5 Ability to Change

Improved software changes work practices which takes time and introduces uncertainty.


2.6 Ownership and sign off

Given your identification of the different area's who is responsible for owning the solution and signing off it's completion.


2.7 How clean is your data

Where data do you currently have and what will be required to turn that into useable information?


3 Your Internal Checklist

Give all the discussion above you can use the following check sheet for your own business to make an informed choice and have a significant internal discussion on what is the best solution for your business. The team here would be delighted to help facilitate your discussions and answer any questions you might have.


  1. Who are the people key to the adoption of this solution?
  2. On Premises or SaaS
  3. Budget and Cost Benefit Analysis (CBA)
  4. Timelines
  5. Acknowledgement of Change
  6. How much time will each area have to invest
  7. Data sources and their cleanliness


4 Conclusion

No matter where your organisation is developmentally and capably come and ask our team to see how we can help leverage bxp to help your business today. Call us on +353 1 429 4000 or email us at businessdevelopment@bxpsoftware.com