Group User - Modify Details
Contents
1 Overview
This function in System Access Management allows group change of users details.
This feature was first introduced 2012-08-21 File:Project - Mass User Details Update v1-3.docx
2 Options
Please note that all these functions are replacement not addition. Changes are immediate and no roll back is possible.
There are a number of group settings which can be mass updated :
| Function | Area | Description |
|---|---|---|
| Background | Interface | The background image of each specific user |
| Big Buttons | Interface | The Control Bar - Big Buttons setting |
| Company | User Settings | The company text box which is set for each user. |
| Cost Centre | User Settings | The cost centre of each user |
| CSS | Interface | The CSS style sheet to be used for each user |
| Department | User Settings | The department of each user |
| Interface Bars - Main | Interface | Setting the Interface Bars for the Main Menu for these users |
| Interface Bars - Section | Interface | Setting the Interface Bars for the Module Menus for these users |
| Interface Bars - Page | Interface | Setting the Interface Bars for the Pages for these users |
| IP Address Range | Security | Setting the IP addresses these users can access from |
| Job Title | User Settings | The job title of the users |
| Location | User Settings | The location of the users |
| Logout Timing | Security | The time in seconds of when a user will be logged out |
| Module Restriction | Security | Removes access to a module for the selected users |
| Password Reset | Security | Will require the selected users to change their password on next login |
| Password Change | Security | Will reset a user's password and resend a welcome email. They will be prompted to change it on their next login. |
| Role | User Settings | The role of the selected users |
| Section Access | Security | Grants section and module access to the selected users |
| Section Restriction | Security | Removes section access from the selected users |
| Status | Security | Group status change including, group retire capability |
| VoIP Technology | User Settings | VOIP settings for the users |
| Form - Mass Add | Content Access | Mass add form access for the selected users |
| Form - Mass Remove | Content Access | Mass remove form access for the selected users |
| eCourse - Mass Add - Read Permission | Content Access | Mass add eCourse Book Read permissions for the selected users |
| eCourse - Mass Add - Edit Permission | Content Access | Mass remove eCourse Book Read permissions for the selected users |
| eCourse - Mass Remove | Content Access | En Mass removal of eCourse Permissions for Book Read for the selected users |
| LDAP - Authorised IP | User Settings | Mass add LDAP - Authorised IP Addresses |
3 Worked example - Department changes
The next step is to move all the users to the general department.
- Main Menu > System Access Management > System Management > Group User - Modify Details
- You are given a lookup screen. Type nothing in and click "Lookup User" and all users will be returned.
- From the top drop down list choose "Department"
- From the second drop down list choose "General"
- Choose all users other than the users in the All n One department. You can click the "Select All - X" buttons to select all the tick boxes for the users in the department. This saves a lot of individual clicking.
- At the bottom click "Save and continue"
At this stage all users will be in the "All n One" or "General" department.
4 Worked example - IP Address Range
When working with CTI (Computer Telephony Integration) it is required for users to have IP addresses. When a new IP address comes along mass editing is handy.
- Main Menu > System Access Management > System Management > Group User - Modify Details
- You are given a lookup screen. Type nothing in and click "Lookup User" and all users will be returned.
- From the top drop down list choose "IP Address Range"
- In the second text box that appears put in ALL the IP addresses that the users will be coming in from.
- Choose all users other than the users in the All n One department. You can click the "Select All - X" buttons to select all the tick boxes for the users in the department. This saves a lot of individual clicking.
- At the bottom click "Save and continue"
At this stage all users selected will have all the IP addresses that were typed into the box.