Changes

These procedures are as listed below.

Our electricity is provided to us by Energia this . This provides us with a highly reliable service as they are one of the largest independent energy suppliers in Ireland supplying over 65,000 customers with electricity. Since we started operating out of our Ballymount facility in 2005 we have never had a drop of power from our provider.

In All n One we practice energy efficiency where possible we . We do this by turning of off lights when they are no longer of use and every needed. At night turning we turn off all the flip switches to our fuse box to cut the power on the floor.

Just like in any business scenario , we want to have minimise the potential possibility of a fire at its absolute minimum. We do this by implementing fire alarms, fire blankets and fire extinguishers.

* The fire officer for our building is '''Chris Thompson'''. He provides training to all of our staff on fire safety and fire procedures for the company , i.e. Evacuation process and how to tackle a fire with the correct extinguisher.

We also have a service agreement with a company called Custom Electronics ltd. They provide us with routine check-ups on our fire equipment and alarms and also service this equipment if an issue is found. We have an agreement that every 6 months they will come in and service all of our equipment , and replace any faulty of or broken items. We also check our fire alarms on a regular basis to make sure they are fully functioning and keep a log book of recorded data. By doing this we are certified as compliant towards the requirements of Irish Standards 291:1986. In our facility we have 16 fire extinguishers of which nine are C02, four are H20, Two are dry power and one is foam. There are multiple signs around the building which state stating the fire procedures of AllnOne and we encourage people to read them.

We have a current service contract with a cleaning company who provide us with a cleaner for our facility. The cleaner comes out twice weekly and just keeps a general maintenance of the area. i.e empty bins, clean surfaces, hoover floors etc. This is in the best interest of our business as getting rid of any excess dust around computers can help maintain a machines life length span by not allowing preventing dust to get into from impacting the fans/hardware of the computer and in turn cause damage.

We have a service contract with Complete pest control who do routine visits bi-monthly. The visits include servicing any traps or replacing any old bait. We have never had a pest problem at AllnOnes the All n One facility but we always like , however it is important to have procedures in place so in the event of a possibly pest we will have them eradicated as soon as possible to prevent any damage to cables etc. 

At AllnOne there is a necessity for proper air conditioning as we want need to keep our machines at an optimum temperature to prevent overheating. Our air conditioning is broken into three locations:

The Ground floor open is has a Toshiba RAV361AH8-P air conditioning unit. This is a refrigerant that produces R-22 gas type which is environmentally safe and is used in most households.

The 1st Floor open plan is has a Toshiba RAV461AH8-P air conditioning unit. This is a refrigerant that produces R-22 gas type which is environmentally safe and is used in most households.

This is our secondary line at AllnOne. The main purpose of this line is to facilitate for staff mobile devices of our staff or clients who want wish to use WIFI enabled devices while on the premises. We do not use this network to do complete any secure work or alterations to BE’s bxp’s system. In addition , we change the wireless password on a monthly basis for security purposes , and also to stop users who have obtained the WIFI password on a previous occasion, strolling around the perimeter of the building trying to use our internet connectionfrom logging on once again.

At our all in one All n One facility we operate machinery in different locations throughout our building. For the purpose of this document we have broken up the sections into what area the machinery is in what area stored, and how we maintain it.

The building areas are as follows:-

All operational All n One machines comply with standard settings, processes and procedures here listed.

In regards to Regarding these updates , we implement them upon release as these patches are designed to close of off possible vulnerabilities in the Windows OS. All of our machines have a windows update scheduled set to check and implement any windows updates every day at 16:00. We also will spot check computers occasionally to make sure the updates have been implemented correctly.

Anti-Virus protection is vital to our security measures here . Here at All n One we implement anti-virus software on all of our machinerymachines. Anti-virus scans are run implemented in real time , and full system scans are run implemented on our all computers every forth night. This insures that there is no malicious software on our company computers and by . By following this procedure we have never once had a virus on experienced any machine in questionissues.

In All n One we have implemented CCleaner as our system optimizer software, privacy and cleaning tool. It removes unused files from our system - allowing Windows to run faster and freeing it also frees up valuable hard disk space. It also cleans traces of your online activities such as your Internet history. Additionally it contains a fully featured registry cleaner. But the best part is that it's fast (normally taking less than a second to run) and contains NO Spyware or Adware. As this system optimizer is very fast to use and its . Its benefits are huge in regard to freeing up hard disk space on out the main floor computers we . We schedule to run this software weekly.

We use Spybot Search and Destroy as our main on-demand spyware scanner. It is used to scan a complete system for active malware; if suspected malware is detected , users have the option of removing it. A complete system scan will check for all malware which includes classical viruses. The malware database contains more than 7000 different threats and is constantly being updated. Immunization supports chrome, Firefox and Internet Explorer. Domains known to spread malware are added to this list so they no longer pose a threat. Spybot includes another level of immunization by adding those malicious websites to the Windows ‘hosts’ file. Spybot Free Edition definition files are updated on a weekly basis. We also run full system spybot scans on a bi-weekly schedule. We also have never had a spyware threat on any of computers.

At All n One software Software and hardware testing on these machines is of big very importance to us so we . We keep a maintenance schedule running for these tests. We generally just run the generic software listed under section 3.1 of our Compac branded computers to make sure everything is running flawlessflawlessly. We also check for any updates to the software that does not automatically update. The hardware testing we run involves checking all of the monitors, mice, key boards, microphones and the machines internal hardware. We do internal hardware tests on yearly basis but if we encounter an issue with the machine , we run it on demand to find what part or issue must be fixed/replaced. For this purpose we keep a reserve of computer parts in our warehouse to allow us to fix issues promptly.

In the interest of health and safety we keep all cables maintained and organised so there would be is no issue with lose/dangling cables. This also means that are cables are kept with the purpose to we avoid any possibility of being damageddamage. If In the case of a cable being damaged , i.e power cable, block, VGA, phone line or Ethernet etc. , we keep a reserve of these in our warehouse.