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CCL File Attachments Download

1,034 bytes added, 10:37, 22 January 2015

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== Overview ==

bxp has always provided the users with the functionality of uploading and attaching a file to a data record (CDA) by adding it to the contact history of a record (CCL). Users had the ability to download these files attached to data records by opening the contact history for the record the file was attached to and clicking on the download link.

bxp software (bxp) enables users with the ability to upload and attach a file to a data record (CDA) by adding it to the ''contact history'' of a record (CCL). Users have the ability to download the attached files by opening the contact history on a record and clicking the download link.

Previously this was the only way to download file attachments assigned to records, now users of bxp as well as no bxp users can download a file attached to a data record by the use of a custom hyperlink. This allows users of bxp to generate hyper link to a file attachment and send it onto any other bxp user or non bxp user they wish.

'''** Note -''' The hyperlink Previously, being logged in with appropriate permissions was the only give way to access these files through the recipient of contact history and download the link files attached to the ability records. Now bxp users, as well as non bxp users can download a file using a custom hyperlink. This allows users of bxp to download the get a hyperlink of a file, attachment and send it does not allow them on to gain access to read/update the data record, this will always remain like thisany other bxp user or non bxp user they wish.

== Getting the Download link ==

N.B. The hyperlink only gives the recipient of the link the ability to download the file. Any user can download the file. N.B. The hyperlink does not give system access or allow them to gain access to read or update the data record. This will always be the case.   = Enabling the external download =  In order to allow CCL documents to be downloaded from the contact history of a record in a form, you must explicitly set permissions to allow non-bxp users to download a file that is apart of a records contact history. To enable this setting simply navigate the following system path:  ''Main Menu > Form Management >Form - Primary Management > Form - Advanced Settings > External''  Locate the setting ''Allow External CCL file download''. Set this setting to '''True''' to enable the download ability or set this to '''False''' to disable the download ability.   [[File:CCLExternalSetting.png]]   N.B. By Default this setting is always set to '''False''' and must be turned on by a user in you instance of bxp   = Locating the Download URL =  In order to get locate the download link URL for a file attachment , you must have a bxp user account with access to the form the file is attached too.   The first thing you will have to do is navigate to the form the data record is in and open the data record in question. Once this is complete, once you have done this open the ''contact history'' for the record.   Open the CCL that relates to the file you wish to get download the download link, once here you . You will now see the field ''External Download Link''. This link is what should be used refers to download downloading the file, you outside of bxp. You must copy the link out exactly as it is in bxp, as the link contains access information required by bxp to allow the download. 

[[File:External_CCl_Download.png]]

 

 

'''Example link'''

 

https://ww3.allnone.ie/client/client_demo/main/userContact_HistoryExternal-download.asp?a=399A8D50-2D84-4C75-A348-9312AAB5DF0a1b2c3655a1b2c31a1b2c313a1b2c3E2C192A1-646A-49C0-9E4F-348DDCF6829

 

 

[[Category:Module Specific:Form Management]]

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Philip Lacey

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