Employee Self-Service - Fields
From All n One's bxp software Wixi
Revision as of 09:56, 4 March 2018 by Philip Lacey (talk | contribs)
Contents
1 Overview
Employee Self-Service (ESS) fields are the fields of information that are HR related to be stored about a user. It is possible to include a lot or a little amount of the fields depending on your business requirements.
Below are the fields that are available to use and to provide to bxp users. They are grouped for convenience of finding but can be used in any combination.
2 Groupings
2.1 System
The following fields are system managed but can be displayed
| Field | Values | Description |
|---|---|---|
| intHR_System_LastOpenedBy | bxp user Id | If the My Details page is opened. |
| dteHR_System_LastOpenedDateTime | date | The last date time My Details was opened. |
| intHR_System_LastReviewedBy | bxp user Id | If the My Details page is updated. |
| dteHR_System_LastReviewedDateTime | date | The last date time My Details was updated. |
| intHR_System_LastEditedBy | bxp user Id | If the HR team update some detail, who was it. |
| dteHR_System_LastEditedDateTime | date | The last date time the HR team updated the record. |
2.2 Personal
| Field | Values | Description |
|---|---|---|
| dteHR_Personal_Birthday | date | Birthday |
| dteHR_Personal_ScheduledRetirementDate | date | Projected retirement date |
| dteHR_Personal_RetirementDate | date | Actual retirement date |
| dteHR_Personal_MarriageDate | date | Date of marriage |
| strHR_Personal_MaidenName | text | Reference for after marriage surname change |
| strHR_Personal_Gender | Female, Male, Transgender Female, Transgener Male, Gender Variant / Non-Conforming / Other Not Listed | To which gender does the person most identify |
| strHR_Personal_Nationality | text | Nationality list |
| strHR_Personal_Home_Address1 | text | Home Address Details |
| strHR_Personal_Home_Address2 | text | Home Address Details |
| strHR_Personal_Home_Address3 | text | Home Address Details |
| strHR_Personal_Home_Address4 | text | Home Address Details |
| strHR_Personal_Home_Address5 | text | Home Address Details |
| strHR_Personal_Home_Address6 | text | Home Address Details |
| strHR_Personal_CivilStatus | Single, Married, Civil partnership, Divorced, Widowed | CSV list of docs the user must have on file |
2.3 Emergency Contacts
| Field | Values | Description |
|---|---|---|
| strHR_Emergency_Contact1_Firstname | text | Emergency Contact Details |
| strHR_Emergency_Contact1_Surname | text | Emergency Contact Details |
| strHR_Emergency_Contact1_Relationship | text | Emergency Contact Details |
| strHR_Emergency_Contact1_ContactNumber1 | text | Emergency Contact Details |
| strHR_Emergency_Contact1_ContactNumber2 | text | Emergency Contact Details |
| strHR_Emergency_Contact2_Firstname | text | Emergency Contact Details |
| strHR_Emergency_Contact2_Surname | text | Emergency Contact Details |
| strHR_Emergency_Contact2_Relationship | text | Emergency Contact Details |
| strHR_Emergency_Contact2_ContactNumber1 | text | Emergency Contact Details |
| strHR_Emergency_Contact2_ContactNumber2 | text | Emergency Contact Details |
2.4 Social Media
| Field | Values | Description |
|---|---|---|
| strHR_SocialMedia_TwitterAccount_URL | text | URL of the users twitter account |
| strHR_SocialMedia_TwitterAccount_ShowExternal | True / False | Allow the company publicly associate with the account |
| strHR_SocialMedia_LinkedInAccount_URL | text | URL of the users public LinkedIn account |
| strHR_SocialMedia_LinkedInAccount_ShowExternal | True / False | Allow the company publicly associate with the account |
2.5 Support
| Field | Values | Description |
|---|---|---|
| intHR_Support_ManagerId | bxp user Id | The direct line manager of the employee |
| intHR_Support_HROwnerId | bxp user Id | If a dedicated HR representative is assigned. |
2.6 Employment
| Field | Values | Description |
|---|---|---|
| strHR_Employment_Status | Active Dormant | Useful for reporting on staff, including career breaks |
| strHR_Employment_SubStatus | Permanent FTC Contractor | Another filter for grouped reporting |
| strHR_Employment_EmployeeStatus | FullTime PartTime | Report filtering |
2.7 Payroll
| Field | Values | Description |
|---|---|---|
| strHR_Payroll_Company | text | Used for multinational company identification |
| strHR_Payroll_Number | text | Used for payroll system number |
| strHR_Payroll_PayGroup | text | Grouping for payroll management |
| fltHR_Payroll_DailyRate | float | Amount for calculations |
| fltHR_Payroll_WeeklyRate | float | Amount for calculations |
| fltHR_Payroll_MonthlyRate | float | Amount for calculations |
| fltHR_Payroll_PayMultiplier | float | Amount for calculations |
| fltHR_Payroll_FullTimeEquivalence | float | Amount for calculations |
| strHR_Payroll_BankAccount_BIC | text | The Bank Identifier Code |
| strHR_Payroll_BankAccount_IBAN | text | International Bank Account Number |
| dteHR_Payroll_LastDate | date | When did the last payroll run go through for this user |
| dteHR_Payroll_NextDate | date | When will the next payroll run go through for this user |
2.8 Tax
| Field | Values | Description |
|---|---|---|
| dteHR_Tax_P2C_DateIImported | date | When was the record last updating using a P2C |
| intHR_Tax_P2C_ImportedBy | bxp user Id | Who was the last person to perform the import |
| strHR_Tax_P2C_TaxCreditDetails | text | Details from the P2C |
| strHR_Tax_P2C_StandardCutOffRate | text | Details from the P2C |
| strHR_Tax_P2C_UniversalSocialCharge | text | Details from the P2C |
| strHR_Tax_P2C_LocalPropertyTaxInfo | text | Details from the P2C |
2.9 Time Tracker
| Field | Values | Description |
|---|---|---|
| fltHR_TimeTracker_TargetHoursPerDay | float | Target for TimeTracker module |
| fltHR_TimeTracker_TargetHoursPerWeek | float | Target for TimeTracker module |
| fltHR_TimeTracker_TargetHoursPerMonth | float | Target for TimeTracker module |
2.10 Contract
| Field | Values | Description |
|---|---|---|
| fltHR_Contract_EmploymentContractedHoursPerWeek | float | Agreed hours per week |
| fltHR_Contract_EmploymentContractedHoursPerMonth | float | Agreed hours per month |
| strHR_Contract_TypesOfLeave | text | CSV list types of leave they person is entitled to under their contract |
| dteHR_Contract_ProbationEndDate | date | When probation |
| dteHR_Contract_InductionDateTime | date | When the user is scheduled to start training |
| strHR_Contract_Induction_eCourseId | text | The eCourse reference which dictates what course the user will start with |
| strHR_Contract_Leaving_eCourseId | text | The eCourse reference which helps the off boarding process |
| fltHR_Contract_MaxLeave_DaysPerYear | float | Agreed as per contract |
| fltHR_Contract_MaxLeave_HoursPerYear | float | Agreed as per contract |
| fltHR_Contract_MaxSick_DaysPerYear | float | Agreed as per contract |
| fltHR_Contract_MaxSick_HoursPerYear | float | Agreed as per contract |
| fltHR_Contract_AbsenceEntitlementPerYear | float | Agreed as per contract |
| fltHR_Contract_ForceMajeurePerYear_3Year | float | Agreed as per contract |
| fltHR_Contract_ForceMajeurePerYear_5Year | float | Agreed as per contract |
| fltHR_Contract_LeaveEntitlementPerYear | float | Agreed as per contract |
| strHR_Contract_MinimumSkills | text | CSV list of skills the user must have |
| strHR_Contract_MinimumDocs | text | CSV list of docs the user must have on file |
2.11 Work Permit
| Field | Values | Description |
|---|---|---|
| strHR_WorkPermit_GNIB_Id | text | Garda National Immigration Bureau Reference Number |
| strHR_WorkPermit_GNIB_Type | text | Stamps and associated information with the GNIB |
| dteHR_WorkPermit_GNIB_ExpiryDate | date | The date the GNIB expires |
| strHR_WorkPermit_Id | text | Work Permit reference number |
| dteHR_WorkPermit_ExpiryDate | date | Date the work permit runs out |
2.12 Travel
| Field | Values | Description |
|---|---|---|
| strHR_Travel_HasOwnTransport | True / False | If the user has their own transport |
| strHR_Travel_AssignedVehicleLicensePlate | text | If the user is assigned a company vehicle, the Registration Plate of that vehicle |
| strHR_Travel_Driving_DriversLicenseId | text | Drivers License reference details |
| strHR_Travel_Driving_Categories | text | Categories of vehicles allowed on the license |
| dteHR_Travel_Driving_ExpiryDate | date | Date the driver's license runs out. |
| strHR_Travel_Passport_Id | text | Passport reference details |
| dteHR_Travel_Passport_ExpiryDate | date | Date the passport must be renewed |
| strHR_Travel_Passport_Restrictions | text | Any exceptional restrictions on the passport |
2.13 Pension Scheme
| Field | Values | Description |
|---|---|---|
| strHR_PensionScheme_PensionSupplier | text | Company who provides the pension |
| strHR_PensionScheme_PensionReference | text | Pension reference details |
| strHR_PensionScheme_PensionScheme | text | Name of pension plan |
| strHR_PensionScheme_StartDateTime | date | When did the pension scheme start |
| strHR_PensionScheme_EndDateTime | date | When is the pension scheme scheduled to end |
| fltHR_PensionScheme_PCEmployeeContrib | float | Percentage Employee contribution |
| fltHR_PensionScheme_PCEmployerContrib | float | Percentage Employer contribution |
| fltHR_PensionScheme_AdditionalVoluntaryContribuation_Percentage | float | If the Employee wishes to make an extra voluntary percentage contribution |
| fltHR_PensionScheme_AdditionalVoluntaryContribuation_Amount | float | If the Employee wishes to make an extra voluntary once off amount contribution. |
2.14 Client
Some information is used by the System and the Security departments to manage your account. This information all relates to the person's employ and essential for system and security management reasons.
| Field | Values | Description |
|---|---|---|
| strClient_Phone | number | Land line number if applicable |
| strClient_Mobile | number | Used for SMS communication |
| strClient_Email | Used for primary email notifications | |
| strClient_PPSNumber | text | Can be used as a login value |
| strClient_JobTitle | text | Used as a security check question |
| dteClient_CompanyStartDate | date | For system activation management |
| dteClient_CompanyEndDate | date | For system deactivation management |
| strClient_Photo | text | The URL for the users Avatar |
| intClient_Supervisor | bxp user id | If the user has a system supervisor to help them with bxp |
| strClient_Extension | text | If using a phone extension in the business |
| strClient_CompanyStaffIdNumber | text | A staff Id number for managing linking to 3rd party systems |
| strClient_Address1 | text | Office address |
| strClient_Address2 | text | Office address |
| strClient_Address3 | text | Office address |
| strClient_Address4 | text | Office address |
| strClient_Address5 | text | Office address |
| strClient_Address6 | text | Office address |
| strClient_EmailSignature | text | The signature used by bxp the bottom of emails if sent from bxp |
