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When a person spots a vacancy they want to have they use the outcome "Apply for this Vacancy". This creates a record in the second form which is their application which can only be seen by the applicant and the administrators the application process.
= Different ESS Data views =
There is a master ESS view for the whole business by default which is set in HR Primary Settings. This should be a limited view for the key essentials for all staff. ''Main Menu > My Details''
As a manager may need to have great access / different edit ability for their team, Security Groups facilitate a different ESS view which is stored with the Security Group. Only the manager and assistant manager of the security group can access this view through the HR module. ''Main Menu > HR Manager > Security Group Manager > Profile My Security Groups > Choose the Security Group > Choose the User''
The same also applies for a Department manager / assistant manager who needs different management of their staff. ''Main Menu > HR Manager > Department Manager > Profile My Departments > Choose the Department > Choose the User''
It is also possible to set individual ESS data views by user using the HR module ''Main Menu > HR Manager > Administration > Update a User.''