Form Search Fields

In bxp, it is possible to look up records on a form and specify what fields are displayed as part of the search results and when you're searching. By default, when you look up a record on a form, you can search on any field and the results will display the ID.

This alone makes it difficult to pick out the correct record from the search results. There are a few different options on the search values page that allow a user to specify what fields users should be able to search on and what values are displayed in the results.

The first option allows a user to change the default search result field from ID to any other field in the form.

There is then a list of question with options next to each one.

The current status field will be false if the field doesn't display it's value in the search results and true if it does. The new status field can be used to change this. For example, if a user changes the status of the field "Name" from false to true, then the value of the Name field will be displayed when user look up records on this form.

The show on lookup field determines if a field will be visible on the look up screen. If for example, you only want users to be able to search by Name and ID then you could set everything apart from Name to false and when a user looks up a record, they can only use ID or Name to find the record they're looking for.