Group User - Modify Details

1 Overview

This function in System Access Management allows group change of users details.

2 Options

Please note that all these functions are replacement not addition.

There are a number of group settings which can be mass updated :

• Background: The background image of each specific user
• Big Buttons: The Control Bar - Big Buttons setting
• Company: The company text box which is set for each user.
• Cost Centre: The cost centre of each user
• CSS: The CSS style sheet to be used for each user
• Department: The department of each user
• Interface Bars - Main: Setting the Interface Bars for the Main Menu for these users
• Interface Bars - Section: Setting the Interface Bars for the Module Menus for these users
• Interface Bars - Page: Setting the Interface Bars for the Pages for these users
• IP Address Range: Setting the IP addresses these users can access from
• Job Title: The job title of the users
• Location: The location of the users
• Logout Timing: The time in seconds of when a user will be logged out
• Module Restriction: Removes access to a module for the selected users
• Password Reset: Will require the selected users to change their password on next login
• Role: The role of the selected users
• Section Access: Grants section and module access to the selected users
• Section Restriction: Removes section access from the selected users
• Status: Group status change including, group retire capability
• VoIP Technology: VOIP settings for the users
• Form - Mass Add: Mass add form access for the selected users
• Form - Mass Remove: Mass remove form access for the selected users
• eCourse - Mass Add - Read Permission: Mass add eCourse Book Read permissions for the selected users
• eCourse - Mass Add - Edit Permission: Mass remove eCourse Book Read permissions for the selected users
• eCourse - Mass Remove: En Mass removal of eCourse Permissions for Book Read for the selected users

3 Worked example - Department changes

The next step is to move all the users to the general department.

• Main Menu > System Access Management > System Management > Group User - Modify Details
• You are given a lookup screen. Type nothing in and click "Lookup User" and all users will be returned.
• From the top drop down list choose "Department"
• From the second drop down list choose "General"
• Choose all users other than the users in the All n One department. You can click the "Select All - X" buttons to select all the tick boxes for the users in the department. This saves a lot of individual clicking.
• At the bottom click "Save and continue"

At this stage all users will be in the "All n One" or "General" department.

4 Worked example - IP Address Range

When working with CTI (Computer Telephony Integration) it is required for users to have IP addresses. When a new IP address comes along mass editing is handy.

• Main Menu > System Access Management > System Management > Group User - Modify Details
• You are given a lookup screen. Type nothing in and click "Lookup User" and all users will be returned.
• From the top drop down list choose "IP Address Range"
• In the second text box that appears put in ALL the IP addresses that the users will be coming in from.
• Choose all users other than the users in the All n One department. You can click the "Select All - X" buttons to select all the tick boxes for the users in the department. This saves a lot of individual clicking.
• At the bottom click "Save and continue"

At this stage all users selected will have all the IP addresses that were typed into the box.