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These are the fields that can be seen. When a field of information can be seen, there will be two options. The field can be read only and the field can be edited. If read only the field will show the data for information purposes only. If editable, the user can change the data themselves and save the HR department from having to make the changes.
A completely customisable layout is possible. The format is HTML using replacements. Each field is marked with --strFieldName#Type-- Type can be Edit or Read. The strFieldName is from a list of potential fields listed below.= Different ESS Data views =
* A full configuration There is available here.* The a master ESS view for the whole business by default bxp system configuration which is available hereset in HR Primary Settings. This should be a limited view for the key essentials for all staff.''Main Menu > My Details''
== HR data ==
These sections link to different forms in bxp which are capable of storing data and documents. Documents attached to these records are accessible / downloadable through the various sections that are configured. The sections available are :
* Recruitment* Official Communication* LeaveRequest* Contract* UserDocs* Disciplinary Docs* Personal Dev* HRDocs* Targets* Assets* Qualifications* QualityIt is also possible to set individual ESS data views by user using the HR module ''Main Menu > HR Manager > Administration > Update a User.''
All records can be stored in a single form or can have separate dedicated forms. This configuration is completely down to business requirements.
For each type a number of key details are required.
{| class="wikitable"
! style="width:20%" | Type
! style="width:40%" | Function
! style="width:40%" | Content
|-
| Form Id || The Form which holds the document || Number
|-
| Data Field || The field which contains what kind of document this is || Drop down list field
|-
| Data Value || The value which the above field must contain || String
|-
| User Field || The User Id field which links the records to this user || Drop down list field
|-
| Display Fields || Which fields of information from this form are to be displayed. || list of strCDA_X_field_Y_Z fields from the form comma separated.
|-
| Allow Click Into || Can the user click into this record || True / False
|-
| KeyStat Id || Is there a keystat to be associated for this information || KeyStat Id
|-
| eCourse Id || Is there an eCourse to support this information || eCourse Book Id, if full Id used, will go straight to the page.
|-
| Status Field || The state of the request / document field || Drop down list field
|-
| Status Values || The value that must be supplied for the record to appear in the ESS || Value that must be in the field. If blank all records matching user id are returned.
|-
|}
It is strongly recommended that the forms storing the data are Owner Only forms. [[Form_-_Owner_OnlyCategory:Topic:HRM]][[Category:Module Specific:HR]]
→Employee Life Cycle
= Employee Life Cycle =
This is detailed here [[Bxp_Pillar_-_Human_Resource_Management#Employee_Life_Cycle]]
The general stages of the employee life cycle are:
* Hire : The process of finding, offering and retaining the services of an employee, including onboarding.
* Require : The legal documents and employment (employee and employer) requirements of the jurisdiction.
* Inspire : Helping to develop the staff and ensure they meet the required targets
* Admire : For rewarding and acknowledging the successes of the employee
* Retire : As the employee moves from employ
= Accessing ESS =
If you're building it into a KeyStat or other button / menu solution the url will be https://ww3.allnone.ie/client/client_xxx/main/userDetails_Change-details.asp where xxx is your system name.
= Configuring ESS =
It is possible to configure your self-service in any way you require.
''Main Menu'' > Human Resources HR Manager > System Management > HR Primary Settings >'' [[File:hrsettings_001.png|800px]]
There are four five aspects of the ESS interface* '''Details''' : Basic HR details : fields which can be read and edited.* '''Data''' : HR data : Records records and documents associated with the user account* '''Diaries''' : HR diaries : For for time management and information purposes* '''Forms''' : HR request management : For for HR based support processes* '''Vacancies''' : Listing of roles available with the ability to apply for the role
{| class="wikitable" style="width:100%;"! style="width:20%;text-align:center;" | [[File:hrsettings_detail.png|160px]]! style="width:20%;text-align:center;" | [[File:hrsettings_data.png|160px]]! style="width:20%;text-align:center;" | [[File:hrsettings_diaries.png|160px]]! style="width:20%;text-align:center;" | [[File:hrsettings_forms.png|160px]]! style="width:20%;text-align:center;" | [[File:hrsettings_vacancies.png|160px]]|-| style="text-align:center;" | [[ESS_-_Details_section|Link]]| style="text-align:center;" | [[ESS_-_Data_section|Link]]| style= Basic HR Details "text-align:center;" | [[ESS_-_Forms_section|Link]]| style="text-align:center;" | [[ESS_-_Diaries_section|Link]]| style="text-align:center;" | [[ESS_-_Vacancies_section|Link]]|-|}
As a manager may need to have great access / different edit ability for their team, Security Groups facilitate a different ESS view which is stored with the Security Group. Only the manager and assistant manager of the security group can access this view through the HR module. ''Main Menu > HR Manager > Security Group Manager > Profile My Security Groups > Choose the Security Group > Choose the User''
The same also applies for a Department manager / assistant manager who needs different management of their staff. ''Main Menu > HR Manager > Department Manager > Profile My Departments > Choose the Department > Choose the User''