All n One Office Machine Scheduled Security Checks

1 Introduction

All n One operate a number of processes and procedures for systems security. Each member of staff is constantly reminded of their security responsibilities by being responsible for their own computers security. To facilitate this there are a number of programs and step by step instructions that need to be followed.

This wixi article supports those internal procedures with useful supporting information that can be useful to all users. As All n One machines are all monitored under the latest software this step by step process has been created for windows 10 users.

2 System Optimisation

2.1 System Optimization Scan

In order to keep your computer running as efficiently as possible there are a number of procedures which can be performed. All of these can be done manually but optimisation programs can speed up the process by performing the tasks for you. Before we run our security scans we complete the system optimization first. This will remove some excess files and thus speed up the security scan process.

Ccleaner is one such system optimisation tool https://www.piriform.com/ccleaner/download

• 1. On the bottom of the screen you have your task bar. Click on the icon for the magnifying glass.
• 2. This will open a small window for searching windows. In the search field type Ccleaner and open the Ccleaner desktop app
• 3. Once open you may be prompted to update to the latest version of Ccleaner. If so click "no" But note it in the security document in the required section.
• 4. Once Ccleaner is open click the "Run Cleaner" button in the bottom right of the window.
• 5. Once the scan is completed and the results are displayed. Imput the information into the security maintenance form

3 System Security

3.1 Anti-Virus Scan

Computer virus' come in many forms. They have many ways of getting onto your computer. This first check is an in-depth scan of your computer to locate any potential infiltrations.

• 1. On the bottom of the screen you have your task bar. Click on the icon for the magnifying glass.
• 2. This will open a small window for searching windows. In the search field type AVG and open the AVG 2015 desktop app
• 3. Once open click on the Cog icon located beside the "Scan now" option
• 4. Click on "Scan Whole Computer"
• 5. Once the scan is completed and the results are displayed take a screenshot to add it to the required security document"

3.2 Anti-Spyware scanner

It is advised to run the system optimization software before them Spy-ware scanner. Spyware is tracking software which comes in many forms but primarily from surfing the web and going onto unscrupulous websites or attachments from emails like a virus.

One tool is Spybot Search and Destroy https://www.safer-networking.org/mirrors16/

• 1. On the bottom of the screen you have your task bar. Click on the icon for the magnifying glass.
• 2. This will open a small window for searching windows. In the search field type "Spybot" and open the SpyBot - Search and destroy desktop app
• 3. You maybe prompted with a small message window when opening spybot search and destroy. Click "OK" to continue and open the program
• 4. Once the program is open we must first check for the latest updates. To do this click on the "Search for updates button" (You may be prompted with a user access control window. If so make sure the verified published states :"Safer networking" and click yes )
• 5. In the next window click the "continue" button at the bottom of the screen. It will then open a new window listing all the updates available. Click "download" to receive them.
• 6. Once back to the opening screen of the application click "Search & Destroy" and then "Check for problems" to begin the Spyware scan.
• 7. Once the scan is completed and the results are displayed take a screenshot to add it to the required security document"

3.3 Baseline Security Analyzer

Microsoft Baseline Security Analyzer (MBSA) checks for available updates to the operating system, Microsoft Data Access Components (MDAC), MSXML (Microsoft XML Parser), .NET Framework, and SQL Server. MBSA also scans a computer for insecure configuration settings. When MBSA checks for Windows service packs and patches, it includes in its scan Windows components, such as Internet Information Services (IIS) and COM+. MBSA uses Microsoft Update and Windows Server Update Services (WSUS) technologies to determine needed updates. This Microsoft Update data source is obtained either directly from the Microsoft Update Web site or, if offline or in a secure environment, from an offline catalog file named Wsusscn2.cab.

• 1. On the bottom of the screen you have your task bar. Click on the icon for the magnifying glass.
• 2. This will open a small window for searching windows. In the search field type "Baseline Security" and open the "Microsoft baseline security analyzer 2.3"
• 3. Once the program opens click on the "Scan a computer" option
• 4. The next window will display the scan settings. The computer name field should be set to your machine. (Shown to the right of the field by a message stating "(this computer)"). Leave all the other fields unchanged and click the "start scan" button in the bottom right of the application

3.4 Operating System Updates

Your operating system allows you to use the hardware of your computer. It is a form of computer program and fixes and updates to it are common for all hardware devices. PCs, tablets, phones all the same.

For Microsoft Windows 10 machines:

• 1. On the bottom of the screen you have your task bar. Click on the icon for the magnifying glass.
• 2. This will open a small window for searching windows. In the search field type Windows update and open the "Check for updates System settings App
• 3. This will open a update settings window. Click the button to "Check for updates"

3.5 Installed Software Check

When installing programs it is possible to "accidentally" install tracking and other malicious programs. A simple check is to eyeball the most recently installed programs.

For Microsoft Windows 10 machines:

• 1. On the bottom of the screen you have your task bar. Click on the icon for the magnifying glass.
• 2. This will open a small window for searching windows. In the search field type "Programs and features" and open the "Programs and Features System settings
• 3. This will open a window displaying all of the current software downloaded and installed onto the machine. Click on the "Installed on" column to organise by newest installed first on list.
• 4. Once the results are displayed take a screenshot to add it to the required security document". In order to take a screenshot of the program list click anywhere on the application (To make it the foreground process) and hold down the "Alt" button and press the "PrtScn" button. This will take a screenshot of just the foreground application. (Which is Programs and features at this time as it was the last application we clicked on/in)
• 5. Once you completed the above step (No notification from windows for screenshot taken) navigate back to the security document and scroll down to the spy-ware section and fill in the questions required. For the question requiring a snapshot just paste your screen shot into the designated area. ( Hold "Ctrl" and press "V" or Right click on screen and click paste to complete the screenshot pasting process)