Group User - Modify Details - Revision history

Meabh Landers: /* Options */

2016-02-25T16:38:37Z

‎Options

Philip Lacey at 15:43, 9 February 2016

2016-02-09T15:43:41Z

Philip Lacey at 16:12, 31 August 2015

2015-08-31T16:12:35Z

Philip Lacey: Created page with "= Overview = This function in System Access Management allows group change of users details. = Options = Please note that all these functions are replacement not additi..."

2015-08-31T16:05:45Z

Created page with "= Overview = This function in System Access Management allows group change of users details. = Options = Please note that all these functions are replacement not additi..."

New page

= Overview =

This function in System Access Management allows group change of users details.

= Options =

Please note that all these functions are replacement not addition.

There are a number of group settings which can be mass updated :

* Background: The background image of each specific user
* Big Buttons: The Control Bar - Big Buttons setting
* Company: The company text box which is set for each user.
* Cost Centre: The cost centre of each user
* CSS: The CSS style sheet to be used for each user
* Department: The department of each user
* Interface Bars - Main: Setting the Interface Bars for the Main Menu for these users
* Interface Bars - Section: Setting the Interface Bars for the Module Menus for these users
* Interface Bars - Page: Setting the Interface Bars for the Pages for these users
* IP Address Range: Setting the IP addresses these users can access from
* Job Title: The job title of the users
* Location: The location of the users
* Logout Timing: The time in seconds of when a user will be logged out
* Module Restriction: Removes access to a module for the selected users
* Password Reset: Will require the selected users to change their password on next login
* Role: The role of the selected users
* Section Access: Grants section and module access to the selected users
* Section Restriction: Removes section access from the selected users
* Status: Group status change including, group retire capability
* VoIP Technology: VOIP settings for the users
* Form - Mass Add: Mass add form access for the selected users
* Form - Mass Remove: Mass remove form access for the selected users
* eCourse - Mass Add - Read Permission: Mass add eCourse Book Read permissions for the selected users
* eCourse - Mass Add - Edit Permission: Mass remove eCourse Book Read permissions for the selected users
* eCourse - Mass Remove: En Mass removal of eCourse Permissions for Book Read for the selected users

= Worked example - Department changes =

The next step is to move all the users to the general department.

* Main Menu > System Access Management > System Management > Group User - Modify Details
* You are given a lookup screen. Type nothing in and click "Lookup User" and all users will be returned.
* From the top drop down list choose "Department"
* From the second drop down list choose "General"
* Choose all users other than the users in the All n One department. You can click the "Select All - X" buttons to select all the tick boxes for the users in the department. This saves a lot of individual clicking.
* At the bottom click "Save and continue"

At this stage all users will be in the "All n One" or "General" department.

= Worked example - IP Address Range =

When working with CTI (Computer Telephony Integration) it is required for users to have IP addresses. When a new IP address comes along mass editing is handy.

* Main Menu > System Access Management > System Management > Group User - Modify Details
* You are given a lookup screen. Type nothing in and click "Lookup User" and all users will be returned.
* From the top drop down list choose "IP Address Range"
* In the second text box that appears put in ALL the IP addresses that the users will be coming in from.
* Choose all users other than the users in the All n One department. You can click the "Select All - X" buttons to select all the tick boxes for the users in the department. This saves a lot of individual clicking.
* At the bottom click "Save and continue"

At this stage all users selected will have all the IP addresses that were typed into the box.

[[Category:Topic:Security]]
[[Category:Module Specific:System Access Management]]

@@ Line 51: / Line 51: @@
 |-
 | Password Reset || Security || Will require the selected users to change their password on next login
 |-
 | Role || User Settings || The role of the selected users
@@ Line 74: / Line 76: @@
 | LDAP - Authorised IP || User Settings || Mass add LDAP - Authorised IP Addresses
 |}
 = Worked example - Department changes =

@@ Line 71: / Line 71: @@
 |-
 | eCourse - Mass Remove || Content Access || En Mass removal of eCourse Permissions for Book Read for the selected users
 |}

@@ Line 3: / Line 3: @@
 This function in System Access Management allows group change of users details.
@@ Line 9: / Line 12: @@
-Please note that all these functions are replacement not addition.
+Please note that all these functions are replacement not addition. Changes are immediate and no roll back is possible.
 There are a number of group settings which can be mass updated :
+{| class="wikitable"
-* Background:  The background image of each specific user
+! Function
-* Big Buttons:  The Control Bar - Big Buttons setting
+! Area
-* Company:  The company text box which is set for each user.
+! Description
-* Cost Centre:  The cost centre of each user
+|-
-* CSS:  The CSS style sheet to be used for each user
+| Background || Interface || The background image of each specific user
-* Department:  The department of each user
+|-
-* Interface Bars - Main:  Setting the Interface Bars for the Main Menu for these users
+| Big Buttons || Interface || The Control Bar - Big Buttons setting
-* Interface Bars - Section:  Setting the Interface Bars for the Module Menus for these users
+|-
-* Interface Bars - Page:  Setting the Interface Bars for the Pages for these users
+| Company || User Settings || The company text box which is set for each user.
-* IP Address Range:  Setting the IP addresses these users can access from
+|-
-* Job Title: The job title of the users
+| Cost Centre || User Settings || The cost centre of each user
-* Location: The location of the users
+|-
-* Logout Timing:  The time in seconds of when a user will be logged out
+| CSS || Interface || The CSS style sheet to be used for each user
-* Module Restriction:  Removes access to a module for the selected users
+|-
-* Password Reset:  Will require the selected users to change their password on next login
+| Department || User Settings || The department of each user
-* Role:  The role of the selected users
+|-
-* Section Access:  Grants section and module access to the selected users
+| Interface Bars - Main || Interface || Setting the Interface Bars for the Main Menu for these users
-* Section Restriction:  Removes section access from the selected users
+|-
-* Status:  Group status change including, group retire capability
+| Interface Bars - Section || Interface || Setting the Interface Bars for the Module Menus for these users
-* VoIP Technology:  VOIP settings for the users
+|-
-* Form - Mass Add:  Mass add form access for the selected users
+| Interface Bars - Page || Interface || Setting the Interface Bars for the Pages for these users
-* Form - Mass Remove:  Mass remove form access for the selected users
+|-
-* eCourse - Mass Add - Read Permission:  Mass add eCourse Book Read permissions for the selected users
+| IP Address Range || Security || Setting the IP addresses these users can access from
-* eCourse - Mass Add - Edit Permission:  Mass remove eCourse Book Read permissions for the selected users
+|-
-* eCourse - Mass Remove:  En Mass removal of eCourse Permissions for Book Read for the selected users
+| Job Title || User Settings || The job title of the users